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3 Tips for a Clean Inbox

January 2, 2018

 

How do you start your morning at work? If you're like millions of Americans, the answer is with a cup of coffee and, of course, a lot of email.

 

Don't worry. You're in good company. The average number of emails sent per day is now over 235 Billion!* I bet you're inbox is feeling a lot lighter now, but could it be better? Of course! Check out our top tips below to get started.

 

3 Tips to Start Your New Year with a Clean Inbox:

 

1. Unsubscribe - Take a moment at the beginning of your year to go through new email, and if you don't want it, click unsubscribe before you click delete. Thanks to the CAN-SPAM Act*, you should find a link at the bottom of all email marketing that says unsubscribe. No, you can't unsubscribe from your boss, sorry! ;) 

 

2. Use Rules to Automatically Sort Your Inbox - Most popular email clients (Outlook, Gmail, Apple, etc) allow you to setup rules to automatically keep your inbox organized all year long. Do you want all emails from your manager to automatically be flagged as high priority? Maybe, you are working on a special project. How would you like all emails with a keyword indicating the project name to be sorted into a special folder? Well, email rules can do all of that and much more!

 

How to Setup Rules in Outlook:

https://support.office.com/en-us/article/Manage-email-messages-by-using-rules-c24f5dea-9465-4df4-ad17-a50704d66c59

 

How to Setup Rules in Gmail:

https://support.google.com/mail/answer/6579?hl=en

 

How to Setup Rules in Apple Mail:

https://support.apple.com/guide/mail/use-rules-to-manage-your-inbox-mlhlp1017/mac

 

3. Setup Your Signature -  Your signature should automatically pop up when you create a new email. If it doesn't, take time to setup an official email signature. This will save you buckets of time this year that you would have spent typing your name and contact information over and over again. 

 

How to Setup Your Signature in Outlook:

https://support.office.com/en-us/article/Create-and-add-a-signature-to-messages-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2

 

How to Setup Your Signature in Gmail:

https://support.google.com/mail/answer/8395?co=GENIE.Platform%3DDesktop&hl=en

 

How to Setup Your Signature in Apple Mail:

https://support.apple.com/guide/mail/create-and-use-signatures-mail11943/mac

 

Pro Tip: You can setup multiple signatures on Outlook. If you find yourself sending the same email over and over again, set it up as an alternate signature. Then, you can just click the alternate signature, and it will fill in your template.

 

To get more tips to improve your life & your career this New Year, follow us on social media. For job openings, visit us at jobs.hkaa.com. 

 

 

 

 

Sources:

https://www.radicati.com/wp/wp-content/uploads/2015/02/Email-Statistics-Report-2015-2019-Executive-Summary.pdf

https://www.ftc.gov/tips-advice/business-center/guidance/can-spam-act-compliance-guide-business

 

 

 

 

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